The problem
You have eight foreign workers, different expiry dates for every permit and CAQ, and all of it in a spreadsheet only the HR manager understands. She is on vacation in July. A permit expires on August 3.
An employee who has to stop working means slower production, an overloaded team and urgent paperwork, usually more expensive.
The solution
A central tracker, shared with the right people, that sends reminders in time.
| What the tracker holds | Automatic reminder |
|---|---|
| Work permit expiry | 180, 120 and 60 days before |
| CAQ expiry | 120 and 60 days before |
| The employee’s French-learning steps | Based on the planned path |
| Hiring and job-posting documents | Kept in the right place |
| Housing and contract (agriculture) | Before every season |
For five workers, a shared spreadsheet with reminders may be enough. Beyond that, a small internal tool linked to your calendar prevents oversights and keeps each file’s history. The applications themselves stay with your consultant or lawyer.